New Balance AR Report
By: Gail Zainfeld
In an effort to streamline the process of Period End Closing,
Fastrack has developed a new Balance AR Section on the Period
End Reports. This new area allows the client to glance at
the AR activity for the period and see all new AR, cash posting
and in essence it calculates the beginning AR balance for the
Period, plus all new sales, minus cash applications arriving to
the new AR in the system. This screen replaces the Roll
Let’s take a look at some of the details.
You can access this new functionality by going to Reports
Period End Reports; you will see a new button called “Balance
Clicking on the button will display options allowing the user to
select the period type to balance. (Month, Quarter or Year)
Once the period type and the branch have been selected, the
system will gather all the pertinent data and show a summary of
the activity for the period.
Clicking on the Gross AR value will bring up the following
screen which drills down to display all records that have been
added to the AR during the time period selected this will
include new sales as well as Cross Over claims, AR transfers,
Initial AR, etc.
AR Adjustment drill down screen appears below:
Since the figures above should not be counted when trying to
figure out the “New Business” the total is treated as an
adjustment and is removed from the Gross AR to arrive to the Net
AR for the Period.
Acc Rec Adjustments
Cash and other adjustments removed from AR as a result of “Cash
Receipts” are summarized on this figure. Clicking on the
amount will allow you to see more detail on the type of
transactions that make up the amount.
Furthermore, you can drill down even further to see the actual
invoices that make up each of the above numbers, by just
clicking on the number.
Up Front Reductions
These are transaction that either did not affect the recording
of AR, or reduced AR when the initial recording. These
types of transactions are:
Hardship: Since the system knows that you will not be
getting the patient responsibility for these types of
patients, it reduces AR by that amount when we create the
Pre-Billing: Again the primary claims are reduced by the
amount being crossed over to the secondary when you select
to pre-bill. This is done so we do not overstate the
COD Sales: Similar to the pre-billing, the system reduces
the primary bill AR for the COD amount collected from the
patient, since the cash was collected and we will not
generate a co-insurance bill for that amount.
Up Front Reductions drill down screen below:
Just like you can further drill down on the cash side for to get
all the invoices, patients, products involved in these
transactions, you can further drill down into these figures by
clicking on the amount.
The Period reconciliation happens at the bottom of the form. We
start by showing the Previous AR. This is the amount of
open AR you had before the previous period was closed.
This Balance AR report will be introduced in the upcoming SP3
release of the software due out in July.
New WebEx Class
By: Gail Zainfeld
The Fastrack Training Department is pleased to announce the
introduction of a new WebEx On-Line class “Ask the Billing
Service”. This class will be held every other Tuesday at
11:00AM EST beginning on June 28th and will be hosted by members
of the Fastrack Billing Service-Amy Lawson & Nicole Wilcox.
Amy Lawson is the Vice President of Business Development and has
19 years in the DME Industry. Nicole Wilcox is the Senior
Account Manager and has a total of 21 years in the Medical
Industry, 11 of them have been in DME. Nicole has also
been with the billing service for 11 years.
The class will be an opportunity for users to direct all billing
related questions to Amy and Nicole. Be sure to check out
the Fastrack Training Center for information on this class and
all of the other informative classes we have to offer.
If you have a suggestion of a class that you would like to see
offered, please feel free to contact the training department at